Travel and expense policy
Set your policy once. Nevo applies it everywhere.
Economy with business on long flights, comfortable hotels. Most companies start here.
- CabinEconomy. Business on flights of 8 hours or more
- Flights per tripUp to $1,500.00
- Book aheadAt least 3 days before departure
- HotelsUp to $300.00 a night, 4 stars
The problem
A policy only works if people see it when they choose
Most travel policies are written once and checked after the fact. By then the ticket is bought and the only option left is an awkward conversation.
- Rules sit in a PDF that travellers do not read
- Out-of-policy bookings show up on the card statement
- Every exception turns into an email discussion
What Nevo does
Rules people can follow, and that apply themselves
Start from a ready-made policy
Essential, Balanced or Flexible gives you sensible limits on day one, in your company currency. Adjust any of them in a few clicks.
Flights
Highest cabin, business class on longer flights only, the most a trip may cost, and how many days ahead to book.
Hotels
A nightly limit and the highest star rating, with different nightly limits for expensive cities when you need them.
Expenses
Limits per category, categories that cannot be claimed, when a receipt is needed and how long people have to claim.
Plain-language rules
Every rule reads as a sentence, like "Business on flights of 8 hours or more". Travellers see the same words on their results.
Exceptions go to approval
Out of policy does not have to mean blocked. You choose when approval is needed, and with approval workflows the right person decides with the reason attached.
How it works
How policy is applied
- 1
Choose a starting policy and adjust the limits.
- 2
Nevo checks every flight and hotel result against it as people search and book.
- 3
Expenses are checked against the expense policy as they are entered.
- 4
Anything outside policy goes to the approval route you chose.
Changes apply straight away
When you update a limit, the next search uses it. Every change is saved as a new version and recorded with who made it and when.
Who gets what
What each person gets
Administrators
Choose a preset, change any limit, turn the policy on or off, and read every rule in plain words.
Travellers
See In policy or Needs approval on every flight and hotel, with the rule and the amount when something is over.
Finance
Expense limits, receipt rules and claim deadlines are checked before an expense reaches you.
Related features
Works hand in hand with
Booking
Business travel booking with your policy built in
Search flights and hotels for yourself, a colleague or a guest, with the policy on every result and the price rechecked before you book.
Approvals
Approval workflows that only send exceptions
Send exceptions to the traveller's manager, named people or any approver. Decide in the app or from the email. In-policy trips do not wait.
Expenses
Expense management with receipts checked against policy
Add expenses with a receipt, checked against limits, receipt rules and deadlines as they are entered, and linked to the trip.
Further reading
From the Nevo blog
Travel Policy · 9 min read
How to Create a Corporate Travel Policy Employees Actually Follow
Most travel policies fail because they are written to be defensible rather than usable. Here is how to write one people actually follow.
Travel Policy · 11 min read
AI Travel Policy Automation: How AI Keeps Business Travel Compliant Before Booking
AI travel policy automation changes when compliance happens.
See Nevo in action
Book a demo and we will walk you through booking, policy, approvals and reporting for the way your company travels. Prefer to start now? Sign up online and set your policy today.