Expenses
Expenses that arrive complete and checked
Client dinner
Meals · Nov 19 · Chicago trip
$68.40
- Receipt attached
- Within the $75.00 meals limit
- Submitted within 60 days
The problem
Receipts arrive late, incomplete and unchecked
Expense reports are usually built at month end from a pocket full of receipts, and finance checks each line against the policy by hand.
- Finance checks every claim against the policy manually
- Receipts go missing between the trip and the claim
- Expenses are disconnected from the trip that caused them
What Nevo does
Less chasing, cleaner books
Receipt with every expense
Attach a photo or PDF of the receipt. Set the amount above which a receipt is required.
Checked as it is entered
Category limits, blocked categories and claim deadlines are checked straight away, with the result shown to the traveller.
Exceptions to approval
Expenses that need a decision go to an approver with the reason, using an approval route you set for expenses.
Linked to the trip
Expenses sit with the trip they belong to, next to the flights and hotel, so the whole cost of a trip is in one view.
Clear categories
Meals, taxis and transport, hotels, flights, fuel and mileage, parking and tolls, office supplies and client entertainment.
Ready for finance
Approved expenses are categorised, dated and linked to their trip, ready to export as CSV and to mark as reimbursed.
How it works
From receipt to approved
- 1
The traveller adds the amount, category and date, and attaches the receipt.
- 2
Nevo checks the expense policy and shows the result straight away.
- 3
In-policy expenses are submitted; exceptions go for approval.
- 4
Finance sees approved expenses with their receipts and trip, ready to export.
Who gets what
What each person gets
Administrators
Set limits per category, blocked categories, when a receipt is needed and the claim deadline in the expense policy.
Travellers
Add an expense from a phone with a photo of the receipt and see straight away whether it is in policy.
Finance
Approved expenses with receipts, linked to trips, exported as CSV and marked as reimbursed when paid.
Related features
Works hand in hand with
Travel policy
Travel and expense policy applied before anyone books
Choose a ready-made policy or set your own limits for cabins, fares, hotels and expenses. Nevo explains each rule in plain words.
Trips and documents
Trips, e-tickets and hotel vouchers in one place
Every trip with its status, e-ticket or hotel voucher and receipt, sent by email too. Changes and cancellations are requests the Bookit N Go team handles.
Spend visibility
Travel spend reporting as it happens
Spend, compliance, savings against policy and trip reasons, by month, traveller and destination, ready to export.
Further reading
From the Nevo blog
Travel Spend · 8 min read
7 Ways to Reduce Business Travel Costs Without Restricting Employees
Practical cost controls that work on the process rather than the traveller - advance booking, sensible thresholds, one booking channel and real spend visibility.
Travel Policy · 9 min read
How to Create a Corporate Travel Policy Employees Actually Follow
Most travel policies fail because they are written to be defensible rather than usable. Here is how to write one people actually follow.
See Nevo in action
Book a demo and we will walk you through booking, policy, approvals and reporting for the way your company travels. Prefer to start now? Sign up online and set your policy today.