Approvals
The right person decides, in one step
Maya Chen · Sales
Customer visit, Chicago · Nov 18 to Nov 20
Total $1,242.40
The problem
Approval by email is slow for travellers and blind for approvers
A request in an inbox shows a total, not the rule that was broken or why. While it waits, fares change and the trip gets more expensive.
- Approvers decide without the policy in front of them
- Requests sit in inboxes while prices move
- Nobody can say later who approved what, or why
What Nevo does
Fewer approvals, faster decisions
Only what needs a decision
Choose when approval is needed: never, only when out of travel policy, over an amount, or always. By default, in-policy trips go straight through.
Routes that match your organisation
Send requests to the traveller's manager, to up to five named people, or to any approver, with a fallback person.
Decide from email or the app
Approvers get an email with a one-time link and can approve or decline from their phone without signing in, or from the app.
Context, not just a total
Which rule was exceeded, by how much, the trip reason and the traveller's note. No back-and-forth to find out.
Nothing booked without a yes
An out-of-policy trip is booked only after approval, at a price rechecked at that moment. A decline needs a note for the traveller.
A record of every decision
Who approved what, when and why is kept with the trip, ready for finance and audit in spend reporting.
How it works
How a request moves
- 1
A traveller chooses an option that is outside policy, picks a trip reason and adds a note.
- 2
Nevo sends it to the approvers on your route and shows the traveller who has it.
- 3
The approver approves or declines in one step, from the email or the app.
- 4
An approved trip is booked at a rechecked price; the traveller is told either way, and the decision stays on the trip.
Nobody approves their own trip
The traveller and the person who booked are never asked to approve it, including when an assistant books for their manager. The first decision counts.
Who gets what
What each person gets
Administrators
Set when approval is needed and who decides, separately for trips and for expenses.
Travellers
Add a reason and a note, see who has the request, and get the decision by email.
Finance
Every exception comes with its approval: who decided, when, and the note they left.
Related features
Works hand in hand with
Travel policy
Travel and expense policy applied before anyone books
Choose a ready-made policy or set your own limits for cabins, fares, hotels and expenses. Nevo explains each rule in plain words.
Booking
Business travel booking with your policy built in
Search flights and hotels for yourself, a colleague or a guest, with the policy on every result and the price rechecked before you book.
Spend visibility
Travel spend reporting as it happens
Spend, compliance, savings against policy and trip reasons, by month, traveller and destination, ready to export.
Further reading
From the Nevo blog
Corporate Travel · 5 min read
Manual vs Automated Travel Approvals: What Saves More Time?
A practical look at how manual travel approvals slow teams down, and how automation removes delays from the travel approval process.
Travel Policy · 11 min read
AI Travel Policy Automation: How AI Keeps Business Travel Compliant Before Booking
AI travel policy automation changes when compliance happens.
See Nevo in action
Book a demo and we will walk you through booking, policy, approvals and reporting for the way your company travels. Prefer to start now? Sign up online and set your policy today.